Help Center

Check your name and upload your profile picture

Insert your first and last name in your account profile fields.

Upload a profile image for the account holder. Event-level logo branding can be set later in individual event types.

1. Insert your First Name and Last Name.
2. Click the image box and upload your profile picture.

Connect your external calendar(s)

Calendr supports multiple external calendars and conflict-aware scheduling.

1. Hit the '+' button and select Google or Microsoft.
2. Choose the account you want to connect.
3. Under Avoid, select calendars that should block conflicting bookings.
4. Under Send To, select one destination calendar for new bookings.
5. Repeat with '+' if you need to connect additional calendars.

Setting up Default Availability

Default Availability defines your normal working days and times and saves setup time across multiple event types/calendars.

1. Choose Simple or Advanced view.

   

2. Select each day and set your available times (including split intervals if needed).

   

3. Copy availability across weekdays where appropriate.

   

4. Hit Apply to save.

   

Email signature

Email signatures are a high-frequency booking touchpoint.

Add your personalized Calendr link to your signature so contacts can schedule without back-and-forth.

Most users keep this link as a permanent signature element to maximize ongoing exposure.

Post to LinkedIn

LinkedIn feed posts are a strong channel for visibility and booking conversion.

Publish your personalized Calendr link from personal or company pages with clear CTA copy.

Repeat on a consistent cadence to keep booking options visible to your network.

LinkedIn profile page

Use your LinkedIn profile as an always-on booking page by placing your Calendr link in high-visibility sections.

1. Add your personalized link to the About section.

   

2. Add your personalized link to relevant Experience descriptions.

   

3. Use direct messaging that tells visitors exactly what to book and why.

   

Website embedding

Embedding Calendr on your website lets visitors book directly from your pages.

1. Open your chosen event type/calendar and use the 3-dot menu.

   

2. Open Embed and configure dimensions.

   

3. Set brand colors to match your website style.

   

4. Copy embed code and paste it into your website page/template.

5. If the embed does not show, ask your web provider where code should be placed.

Pro tips for: Sales & Marketing

Use embedded booking pages and inquiry-form redirects to convert interest immediately.

Use Calendr links as campaign CTAs so prospects can schedule at peak intent.

Set up round robin for faster lead routing based on host availability and priority.

Connect Zoom to automate meeting links and reduce manual handoffs.

Pro tips for: Freelancers, Entrepreneurs & Leaders

Capture website demand by embedding Calendr or redirecting inquiry form submissions to booking.

Increase client accessibility with signature links and integrated remote meetings.

Collect payment up front with Stripe to reduce low-intent bookings.

Use reminders and duration controls to protect your schedule and reduce no-shows.

Lead generation strategy: Cold outbound email

Include a Calendr link in outbound sequences where appropriate.

Optionally place the link in the final break-up email to create urgency.

Share the link immediately after warm replies to book while intent is high.

Use this to shorten the sales cycle and reduce scheduling back-and-forth.

Lead generation strategy: Onboarding process

Add Calendr links in welcome and follow-up messages so onboarding calls can be scheduled immediately.

Use round robin when multiple reps handle onboarding.

Split onboarding into dedicated event types, such as welcome, setup, and recurring check-in.

Use website embedding and signature links to make ongoing support scheduling effortless.

Set the dimensions to fit your web page

Open the event type menu, then enter the Embed section.

Use the size slider/toggles to match your target page layout.

Copy the generated embed code and add it to your site template/page.

If rendering fails, verify exact placement and script policy with your website provider.

How to brand in your company colors

In Embed settings, choose colors using the picker or hex value mode.

Apply brand colors to blend your embedded scheduler with site design.

Copy and deploy updated embed code after styling changes.

Multiple attendees / Guests

Set a maximum attendee count in the Calendar Editor.

A time slot remains open until its attendee limit is reached.

If someone cancels, capacity reopens automatically.

Collect payments

Stripe integration allows payment collection at booking time.

Set payment terms, amount, and currency per event type/calendar.

Refunds are handled by account owners directly in Stripe.

1. Connect Stripe from Dashboard > Integrations.

   

2. Edit an event type and enable Stripe in Payments.

3. Set amount/currency and any terms guests should see before paying.

4. Disconnect Stripe from Integrations if needed (payment-enabled events become free).

Set the duration of your event

Set one fixed event duration in Calendar Editor.

Or add multiple duration options so guests can choose.

Use duration choices for flexible sessions and better fit.

Ask questions when Guests book

Add booking questions in Calendar Editor to collect pre-meeting context.

Support different answer types, including open text and selectable options.

Mark questions required to block booking completion until answered.

Responses are included in confirmations and attached to event details.

Set up Notifications / Reminders

Configure up to three automated reminder emails per event.

Set reminders in Calendar Editor to reduce no-shows.

Reminder delivery uses Calendr email infrastructure.

Create a personalized link

Set a custom link per event type in Calendar Editor.

Use short, relevant slugs without spaces.

Use distinct links to clarify purpose across multiple events.

Event details

Event Details are the first information guests see on the scheduling page.

Event Name is required, while other fields are flexible.

Use preview to verify how details appear before saving.

Meeting available every... (mins)

Set slot intervals, such as 15 or 30 minutes, for cleaner booking patterns.

Intervals define exact start times shown to guests.

Availability output is calculated from interval rules plus configured working hours.

Minimum notice period

Set a minimum lead time to prevent last-minute bookings.

Example: at 13:00 with a two-hour notice, earliest available slot becomes 15:00.

When can events be scheduled?

Choose one booking window mode: indefinitely, fixed date range, or rolling window.

Date range mode limits booking to explicit start/end dates.

Rolling mode limits how far ahead guests can schedule and advances daily.

Integrating with Google Calendar

Calendr supports unlimited external calendar connections.

Google calendars connected at signup are linked automatically.

Additional calendars can be connected anytime and selected for conflict checks.

Busy times in selected calendars are removed from available booking slots.

Integrating with Microsoft Calendar

Calendr supports unlimited external calendar connections.

Microsoft calendars connected at signup are linked automatically.

Additional calendars can be connected anytime and selected for conflict checks.

Busy times in selected calendars are removed from available booking slots.

Integrating with Zoom

Use this integration when you want Calendr to create Zoom meeting details automatically for bookings.

Prerequisites: you need a Zoom account that can authorize third-party apps, a Calendr account, and browser permission to complete the Zoom authorization flow.

Adding the app: open Dashboard > Integrations, choose Zoom, and complete the Zoom authorization flow. If the connection fails, retry in a browser session where pop-ups are allowed and confirm your Zoom account can install Marketplace apps.

1. Open Dashboard > Integrations and choose Zoom.
2. Follow the connection flow to sign in and authorize your Zoom account.
3. Confirm the integration is active before creating bookings that should use Zoom.

Usage: once Zoom is connected, Calendr can generate unique meeting links and passcodes for bookings. Use the per-event-type Zoom setup when a specific booking workflow should always create a Zoom meeting.

For each Zoom-enabled feature, the prerequisite is that Zoom is already connected. Confirmation pages, emails, reminders, and dashboard events will then show the Zoom details created for that booking.

Removing the app: remove Calendr from the Zoom App Marketplace or disconnect it from your Calendr integrations. Deauthorization revokes Calendr's access to your Zoom account, stops future bookings from creating Zoom links, and removes the stored Zoom account record and related meeting references from Calendr. Meetings that already exist in Zoom remain in Zoom unless they are cancelled separately.

Troubleshooting: if authorization fails, confirm the Zoom account has permission to add apps, that you are completing the flow in the correct browser session, and that no popup blocker is interrupting the redirect.

Integrating with Stripe

Stripe enables payment collection at scheduling time.

Connect once in Integrations, then enable payment on individual event types.

Refund handling is performed directly in Stripe by account owners.

Sync Zoom with an Event Type / Calendar

Use this when one event type or calendar should always create Zoom details for remote meetings.

Prerequisite: Zoom must already be connected in Dashboard > Integrations. If a host-specific Zoom setup is required, make sure the relevant host account is selected before saving.

1. Edit your event type or calendar.
2. In Location Settings, enable Host Dependant.
3. In Event Hosts, set the location to Zoom Meeting for the relevant host(s).
4. Select the connected Zoom account and click Add Zoom Integration.
5. Save and exit.

After this is saved, bookings for that event type or calendar will automatically use the connected Zoom account and show the meeting information in the booking flow and notifications.

Setting up your Organization

Organizations enable Round Robin events across team members.

Team members need Calendr accounts and default availability before joining and booking distribution.

1. Open Organization from the dashboard menu and create a new organization.
2. Invite teammates by entering one email address per line.
3. Have teammates accept invites.
4. Edit event type/calendar, add hosts, set priority, and choose availability source.
5. Save and exit to activate shared hosting.

Inviting your team members

Round Robin requires an Organization.

Send invites by entering teammate emails after organization creation.

Invitees must create Calendr accounts and set default availability before scheduling distribution works.

Default Availability

Edit default availability any time from profile settings.

Choose Simple or Advanced view, set weekday windows, add internal gaps, and copy across days.

Apply changes to update baseline scheduling behavior.

Custom Availability

Use custom availability for one-off changes, vacation periods, or event-specific host schedules.

1. Edit the target event type/calendar.
2. In Event Hosts, enable Specific Custom Availability.
3. Set date-specific availability windows in Simple or Advanced mode.
4. Save and exit.

Forever Free accounts

Forever Free includes all features with one limit: 10 meetings per month.

Credits refill monthly and users are notified by email.

All-You-Can-Meet Premium accounts

Premium removes monthly meeting limits and includes all current and future features.

Pricing is USD 10 per month with recurring billing on the same date each cycle.

After cancellation, premium remains active until cycle end, then reverts to free.

Refund policy and payment processing follow Stripe-based billing terms.